How to Tidy and Archive Old Documents using WinRAR
I just found a corporate overview document from 2007. Since our company has grown around 4x and been acquired once since then, it no longer has a place in my work folder. Neither do the ones from 2008, 2009, etc. But I might want to keep it for, say, historical reference.
At various points during the week, I keep saying “I must clean that out”… “I must tidy that folder”… but I never get round to it. However – thanks to WinRAR, I now have a right-click method for archiving files as I go.
WinRAR has a plethora of options you can set for the archive. The ones I’m using here are (on the various tabs)
- Use Max Compression
- Archive in Background
- Delete after Archiving
- Use Full Path
- Give the archive a full path filename in the panel (eg. C:\Work archive.rar)
OK – so these are all the things I want to do with my file. These mean I can add a file to an archive, and the archive will contain a replica of the directory structure I’m using now – no need to manually create it.
So… how do I make these settings easily accessible for next time? Well, first, I can store them as a profile. Second, I can make that profile very easy to use:
So, what this will do is:
- Always add all these files to the same archive (in their respective directories, as before)
- Run immediately when I select the profile
- AND…. Add a context menu option from the right-click in Windows Explorer!
And it works! Now, every time I discover an old file, I simply right-click it, select this option, and boom! Archived!